Effective date: 1 May 2026
This policy applies to the website elmstonehouse.eu, operated by Elmstone House, ul. Kamienna 14, 00-420 Warsaw, Poland (NIP: 527-289-44-12). It describes what data is collected when you visit this site and how that data is handled.
1. Data We Collect
Contact Form
When you submit the contact form on this site, we collect your name, phone number, and email address. This data is used solely to respond to your inquiry and is not shared with third parties.
Server Logs
Our hosting provider records standard server log data, including IP address, browser type, referring URL, and page requested. This data is retained for up to 30 days for security and diagnostic purposes.
Cookies
This site uses one functional cookie to record your cookie consent preference. It does not use tracking cookies, advertising cookies, or third-party analytics cookies. The cookie is named elmstone_cookie_consent and expires after 365 days.
2. Legal Basis for Processing
Processing of contact form data is based on your consent (Article 6(1)(a) GDPR). Processing of server logs is based on legitimate interest in maintaining site security (Article 6(1)(f) GDPR).
3. Data Retention
Contact form submissions are retained for 12 months or until the inquiry is resolved, whichever comes first. Server logs are deleted after 30 days. Cookie consent records expire after 365 days.
4. Your Rights
Under GDPR, you have the right to access, correct, delete, or restrict processing of your personal data. You may also withdraw consent at any time. To exercise these rights, contact us at info@elmstonehouse.eu.
You have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO) in Poland: ul. Stawki 2, 00-193 Warsaw.
5. Data Security
Contact form submissions are transmitted over HTTPS. We do not store payment information. Access to collected data is restricted to individuals directly involved in handling inquiries.
6. Third-Party Links
Articles on this site may link to external websites such as academic publications or official conservation bodies. We are not responsible for the privacy practices of those sites.
7. Changes to This Policy
We may update this policy to reflect changes in applicable law or site functionality. The effective date above will be updated accordingly. Continued use of the site after an update constitutes acceptance of the revised policy.
8. Contact
Questions regarding this policy: info@elmstonehouse.eu or +48 22 123 45 67.